All Things Wedding Band

Music will set the mood throughout your wedding and have a huge impact on how you remember your day. When you book a Wedding Band, you are hiring more than just music, you are hiring a presence and personality! Your Wedding Band has the ability to make or break your wedding through their energy level, performance style, and song selection. Follow the guide below to ask the right questions, adequately prepare the band prior to your wedding, and feel overall confident in your Wedding Band selection.

This article is divided into 3 sections:

  1. Things to consider about Wedding Bands prior to booking

  2. Questions to ask a Wedding Band prior to booking

  3. Maximizing your Wedding Band’s services

Things to consider about Wedding Bands prior to booking

  1. Wedding Bands cost more than Wedding DJs. A wedding band is made up of multiple musicians who all are going to perform live for you and your guests. All of the members have an individual skill that they have spent years perfecting! They spend much more time preparing during rehearsals, provide and maintain more equipment, and require a more energetic performance than a DJ (no shade at all intended to DJs! Both types of wedding professionals bring A LOT to the table and well worth the money). Each band member will need to leave with a decent cut from the total amount they charge, so their rates are typically much higher than a Wedding DJ.

  2. Weddings have diverse crowds; keep this in mind when selecting a band. Wedding guests range in age, background, and musical interests. A Wedding Band spends hours and hours practicing a set list of songs to perform in front of your guests. Unlike a DJ who has access to a vast music library, Wedding Bands are a little more limited on what songs they will be able to perform. Make sure the type of music and performance style the band gravitates towards will keep everyone engaged! 

  3. Speciality music requires a speciality Wedding Band. If you are hosting a culture-specific wedding, it is imperative to only hire a band that is familiar with the music that is associated with this culture. If you want songs predominantly sung in a specific language, style, etc. make sure to find a band that is fluent in your culture’s language and specializes in your desired genre of music.

  4. Gauge an MC’s style based on the conversation you have with them. When you talk to your band prior to booking them, pay close attention to the person who will be MCing. Listen to the cadence of their voice. Pay attention to their energy, word choice, and overall sound to their voice. This will provide a lot more insight into their MC style than any single question ever could.

  5. Watch multiple videos of your band performing prior to booking. Don’t book a band without watching several demo videos first. Pay attention to performance style, crowd reactions, energy level, and crowd engagement.

  6. Do more than read reviews, read into reviews. A company may have five stars across all review platforms, but that doesn’t necessarily mean they are a good fit for you. This is true for all vendors! Look for trends in the reviews that can provide a little more insight into what this professional's work style is like. For example, if you see something to the effect of “they played all of the greatest disco hits and did a lot of funny celebrity impressions,” recurring throughout reviews, that person is probably going to perform similarly at your wedding. Other couples may have loved this and left five star reviews, but if the thought of listening to disco and celebrity impressions all night makes you cringe, that band isn’t going to be the right fit for you.

Questions to ask a Wedding Band prior to booking

BASICS-

  1. Are you available on my date?

  2. Can you work within my budget?

  3. Do you require a deposit? How much?

  4. When is the balance due?

  5. What is your preferred method of payment?

  6. What is your cancellation policy if I cancel?

  7. What is your cancellation policy if you cancel?

  8. What is your rescheduling policy if I need to change my date?

  9. What is the backup plan if you, or any of your band members, are personally unable to fulfill your contract due to a last minute conflict?

  10. Are there any additional fees such as travel fees, delivery fees, etc. that are not included in the package price?

  11. Are you licensed?

  12. Are you insured? Does the insurance cover all of your band members and property?

EXPERIENCE-

  1. How long have you been playing together?

  2. Roughly how many weddings have you performed at? (Hint: less than 10 is scary! 50-100 is great! 100+ is ideal!)

  3. What kind of genres do you heavily lean towards?

  4. What is your MC style?

  5. Have you worked at my venue before?

  6. Do you have any videos of past performances I can watch? (Hint: Don’t book a band without watching several demo videos first.)

  7. )

  8. What sets you apart from other Wedding Bands?

Details-

  1. Do you provide an MC or will I need to book one separately? 

  2. Do you offer a written contract for our event? (If they don’t, STEER CLEAR!)

  3. If applicable, do you offer bilingual MCs and singers?

  4. Can we add extra time on the night of our event if we aren’t ready for the party to end?

  5. What is the rate for additional hours?

  6. (If booking through a large company) Can we speak to our band directly prior to our wedding?

  7. Do you provide any other services?- (Hint: bundling contracts can cave money since vendors often offer discounts if you book several services through them. Just make sure you like the details of the individual services offered and don’t settle in one area just for the sake of the bundle!)

  8. How many events will the band perform at over the course of my wedding weekend?

  9. How often do the band members take breaks? How will music still be played during this time? (Hint: Wedding Bands need breaks! They typically perform about 4-7 songs and then take a 10-15 minute break. Singing, performing, and maintaining a high level of energy all takes a lot of a person! In order for them to perform their best, the breaks will be necessary. For the sake of everyone else, make sure music will continue in some way, shape, or form during the band’s breaks.)

MUSIC-

  1. How often do you add new songs to your repertoire?

  2. Will I be able to make song requests/a playlist beforehand?

  3. Is there a limit to how many song requests I can make?

  4. Will I need to select all of the songs for the duration of the wedding or will you be making selections as well?

  5. When will you need the final list of song requests by?

  6. Can guests make requests on the day of my wedding?

  7. Can I create a do-not play list?

  8. Do you know both the clean and explicit versions of songs?

EQUIPMENT & LOGISTICS-

  1. Do you provide your own sound system or will we need to book one separately?

  2. Do you provide any microphones for us to use? If so, how many?

  3. Do you provide a wireless microphone?

  4. Will we be able to use your microphone for the ceremony and toasts?

  5. Do you have a microphone stand for our ceremony?

  6. Do you provide any dance floor lighting?

  7. How is the dance floor lighting displayed?

  8. Do you offer dance floor lighting upgrades?

  9. How many sound systems come in your package? (Hint: a sound system is the audio equipment needed to play music in any particular area. This typically will include a set of speakers (1-2 speakers for ceremony/cocktail hour, 2+ speakers for dinner/dancing), microphone, amplifier, mixer, and dance floor lighting (where appropriate).)

  10. How many speakers will you provide for dancing? (Hint: for most spaces, 2 professional quality speakers will be plenty. For especially large spaces, or venues with broken up layouts, additional speakers may be required. 1 speaker is almost never enough for the dance floor as it makes the music less dynamic.

Maximize your Wedding Band’s services

  1. Create a Spotify playlist and add songs that you like as you think of them. Instead of attempting to create a playlist all at once, create a blank playlist early on in your wedding planning and add to it over time. Refine the list as your wedding approaches and send the polished version to your band. Be sure to allow ample time for the band to learn and practice your must have songs!

  2. Specify which portion of your weddings you’d like certain songs on your playlist played. Your band will usually choose music that makes sense for each specific chunk of time (i.e. pre-ceremony, cocktail hour, dinner, and dancing). However, if you provide one single request list that includes slow songs without any guidance on when to play them, the band may choose to perform those songs during dinner, when you actually intended them to be played during the dancing portion of the evening.

  3. Specify whether you want clean or explicit versions of songs. Some people prefer to hear the explicit versions of songs. Some people choose to have only clean versions. Some people choose to have explicit versions, except for particularly raunchy songs. Let your band know what you prefer, so they can plan accordingly!

  4. Create a do not play list. This is useful for several reasons. First, if your band doesn’t know that you dislike an artist or genre then you may end up listening to a few songs you just aren’t that into! Second, guests may request songs you don’t like that the band otherwise would not have performed. The do-not-play list will ensure the band knows what to avoid, even if a guest requests it.

  5. Since band members will need to take breaks, prepare a playlist filled with upbeat dancing music to be played during the band intermissions. The band members are only human and will need breaks to avoid exhausting themselves. Create playlists to keep the party going during their breaks! They will usually allow you to play from their sound equipment, so with the right playlist the party won’t stop.  To avoid over playing any songs, make sure the songs on this playlist are not also requests you sent the band!

  6. Go over all of the ceremony and reception details with your Wedding Band prior to your wedding. Most Wedding Bands will require a meeting prior to your wedding so they are able to do their job to the best of their ability. If your band doesn’t require a meeting, be sure to set one up yourself. Walk through the timeline and song requests with them to ensure that everyone is on the same page.

    Pro-tip: Send the timeline, special songs for the ceremony, special dances, etc., and the song request list prior to the meeting so the band has a chance to review the information and prepare any questions they may have. 

  7. Book enough time so that no setup has to be done once guests are on site. Wedding Bands aren’t just important for dancing! Music sets the tone for all portions of the wedding! Think of when you go to a restaurant, if there was no music it would be a little awkward. Aside from creating ambience, choosing to only have the band present for dancing means they will be setting up their equipment and doing sound checks with their instruments while guests are trying to enjoy dinner.

  8. Communicate every special or out-of-the-ordinary thing you have planned with the band. If you have choreographed a dance, let them know. If you have a surprise planned, let them know. If you have planned anything that is not standard, it is very important to let the band know ahead of time. Most professionals tend to be very accommodating and flexible, but there are certain things that will always go smoother if everyone is in the know!

  9. Trust your band! You hired this Wedding Band for their experience and talent, so have some faith in them! A huge part of the band’s job is keeping guests engaged. In order to do this to the best of their ability, a little wiggle room on the music selection will go a long way!